Military Call to Active Duty (Military Deployment)
A military student or the student’s spouse called to active duty during an academic semester has the following options:
The student must file written verification of the activation order as soon as it becomes available with the CCAC Military and Veterans Services, and inform the faculty member.
- The student can take the grade earned to date in class/es provided that more than 75% of class meetings have passed and both student and faculty agree to this option. A student selecting this option will not be refunded any tuition or fees and will have the grade processed in the normal manner at the end of the semester with appropriate credit and grade earned.
- A student can elect to have an incomplete I grade recorded at the end of the semester provided more than 50% of the class meetings have passed and both student and faculty agree to this option. The faculty member and the student must come to agreement on the work to be completed and the faculty member submits an “incomplete grade” form to the appropriate Associate Academic Dean. Faculty members are encouraged to detail the work still to be completed and outline the criteria for the final grading. A student must complete the work detailed on the I grade form in accordance with the college I grade policy or within 90 days from completion of active duty, whichever affords the student more time. If no Change of Grade Authorization is received from the instructor within the agreed upon time, the I grade will automatically be converted to the grade earned or to an F grade. In accordance with the current American Federation of Teachers (AFT) contract, in the event the faculty member is not available at the time the student completes the work, the department head will assume responsibility for reviewing the work and assigning the final grade.
- A student can elect to withdraw from one or more courses with a grade of M at any time during the semester by informing the CCAC Veterans Services Center and/or the Registration Office. A student electing this option will have his/her tuition refunded or credited, in accordance with VA policy.
Interpreting Your Grade Report
In addition to grades A through F, other symbols that may appear on your grade record but are not calculated into your GPA are:
I—Incomplete: An incomplete I grade may be given at the discretion of the instructor. An I grade can only be given for the final grade, not at midterm. The instructor and the student must agree to postpone the completion of certain required coursework and to a timetable for completion of the work not to exceed eight weeks into the following regular semester. An Incomplete I Grade Agreement Form must be signed by the instructor and submitted to the Office of the Associate Dean of Academic Affairs at the time that the I grade is given.
When the required work has been completed, the instructor will submit a Change of Grade Authorization. If the work is not completed by the agreed-upon deadline, the instructor can issue the grade earned at the time when the I grade was agreed upon. If no Change of Grade Authorization is received from the instructor within the eight weeks into the following semester, the I grade will automatically be converted to the grade earned or to an F grade.
M—Military Call to Active Duty: An M grade is posted to the student transcript when a student has elected the withdrawal option Military Call to Active Duty.